Student Activity Accounts

Student Activity groups are groups that are sponsored by the school district and approved by the Board of Education. They are designed to provide opportunities for students to participate, on an individual or group basis, in school and public events for the improvement of skills and may include organized student groups, athletics booster and club sport support groups, building staff, PTO groups and scholarships.

For questions about student activity accounts, please contact
Anita Gould
agould@gbcs.org
(810) 591-6013

Cash Handling Forms

All individuals from your student activity group who handle cash (not only the treasurer) must complete a new Cash Handling Form each school year.

You can choose one of two ways to fill out a Cash Handling Form:

Paperless Cash Handling Form

Complete and submit entirely online using Informed K-12.

Printable Cash Handling Form (manual)Downloadable/printable PDF to be completed and returned to Central Office.
(Must download and open in Acrobat for fillable boxes to be available.)

Check Requests

Check request forms for Student Activities are due each Tuesday by 4:30 pm in order to be included in Friday’s check run.

Do not pay invoices from funds that have been collected. All money (cash or check) must be deposited into your account, and then a check request made. All receipts for reimbursement must include the details of the items purchased.

You can choose one of three ways to fill out a Check Request Form:

Paperless Check Request Form

Complete and submit entirely online using Informed K-12.

Fillable Check Request Form

Downloadable/fillable PDF form and open in Acrobat for full functionality.

Check Request (manual)

Deposits

Submit the required deposit forms on the day of your bank deposit to assist in the timely recording of your deposit.

Deposits should be made daily when receipts exceed $500. Collections of amounts under $500 should be deposited at least weekly. Cash, check, and SchoolPay are the only approved methods of payment.

Checks should be made payable to Grand Blanc Community Schools.

Student Activities Deposit instructions

Choose one of these three ways to fill out a Deposit Slip Form:
Paperless Deposit Slip Form

Complete and submit entirely online using Informed K-12.

Fillable Deposit Slip Form

Downloadable/fillable PDF deposit slip form - must be opened in Acrobat for full functionality.

print deposit slip form

Fundraising Application

A fundraising form needs to be completed for all fundraisers (Internal and External). No fundraising (including raffles) can occur until your group is sanctioned and Fundraising Forms are submitted for Board approval. Submit at least one week before the next board meeting or workshop. There is a limit of (3) External Fundraisers per school year.

External vs. Internal: An External Fundraiser will ask for money from community members outside the school building; neighbors, non-immediate family, and friends. Examples of these might be discount card sales, flower sales, Vertical Raise donations, etc. [Dine-to-donate at restaurants and activity nights where the money raised comes from customers during a certain time frame do not count against those three but Fundraising Forms must still be submitted.]

An Internal Fundraiser only seeks money from those attached to the building. Examples might be Book Fairs, bake sales, or school dances. If you aren’t sure if a fundraiser is Internal or External, please call the Business Office to inquire.

Your beginning fundraiser date must be a date after the Board meets to review. Please refer to the GBCS Board of Education calendar for meeting dates.

You can choose one of two ways to fill out a Fundraising Application:

Paperless Fundraising Application

Complete and submit entirely online using Informed K-12.

Fillable Fundraising Application

Downloadable/printable PDF to be completed and returned to Central Office.
(Must download and open in Acrobat for fillable boxes to be available.)

Raffles

A raffle is an example of an external fundraiser. Along with your Fundraising Form, you must complete a Raffle License Application and Check Request Form for the Raffle License fee. Please allow 4-5 weeks processing time to receive the Raffle License from the State of Michigan. Raffle tickets cannot be printed or sold without this state-required license.

Contact Anita Gould via email at agould@gbcs.org or call (810) 591-6013 to assist with the raffle process!

Instructions for Raffles

Sanctioning Packet

Your Student Activity Group must be sanctioned by the GBCS Board of Education every school year.

You can choose one of two ways to fill out a Sanctioning Packet:

Paperless Sanctioning Packet

Complete and submit entirely online using Informed K-12.

Fillable Sanctioning Packet

Downloadable/printable PDF to be completed and returned to Central Office.
(Must download and open in Acrobat for fillable boxes to be available.)

SchoolPay: Online Payments

SchoolPay is a safe and convenient way to review and pay school expenses with a credit or debit card with a mobile device. SchoolPay can provide a direct link for payment and a QR code for easy sharing. Physical card readers for special events are available for loan in the business office. SchoolPay check-out options can include pictures, size selections, shipping options, etc., for your school-sponsored fundraising activity.

Cash, check, and SchoolPay are the only acceptable methods of payment for school-sanctioned activities and fundraising with Grand Blanc Community Schools.

For SchoolPay questions or to set up an account, please contact Janet Smith at (810) 591-6010 or email jsmith@gbcs.org.

Vendor Information

Current W-9 and Vendor Forms must be on file to issue payment. New W-9 Forms require approval before a check can be issued. Please plan accordingly, as this process can take up to two business days.

Not sure if a vendor is active? Contact Anita Gould via email at agould@gbcs.org or call (810) 591-6013.

You can choose one of two ways to fill out a combined Vendor & W9 Form:

Paperless combined Vendor & W-9 Form