Save/Transfer Data from your Google Apps Account - Grand Blanc Community School District

Backing Up Your GBCS Google Account

Once a GBCS staff member or student leaves the district their associated Google account is deactivated and no longer accessible. Once a district Google account has been deactivated, users will no longer have access to any content contained in their Google Drive or associated Google products.

Items that will no longer be accessible include but are not limited to:

Items created using Google products (docs, sheets, slides, etc...)
Items uploaded/saved to your GB Google Drive
@gbstu Gmail accounts

If there are important items in a district account that a staff member or student would like to keep, they must back them up prior to leaving GBCS.

How to Back Up a Items on Google Drive

If you have data on your district Google Drive that you would like to keep, there are a few different ways to save the information.

Backing Up your Google Drive
Transferring Google Drive Items

Backing Up your Google Drive

If you have data on your district Google Drive that you would like to keep, there are a few different ways to save the information.

If you only have a few documents you want to keep
If you want to save most of or everything in your Google Drive

If you only have a few documents you want to keep

If you want to save most of or everything in your Google Drive

For more information on using Google Takeout and saving information from Google Drive, please review Google's Download your Data instructions.

Transferring Google Drive Items

When a staff member leaves GBCS, any documents they are the owner of will no longer be available for use by anyone (even someone with editing privileges). If you are leaving the district but are the owner of a document(s) that will still need to be used by staff, students, or any other GBCS stakeholder, you will need to Transfer Ownership of that document to another staff member to ensure that the document can continue to be used.

To transfer ownership of a document from Google Drive:
To transfer ownership of a document from the document itself (i.e. you have the document open):

To transfer ownership of a document from Google Drive:

To transfer ownership of a document from the document itself (i.e. you have the document open):

Click the share button in the top right
Find the recipient you want to transfer ownership to, click the down arrow, and select Transfer Ownership
- If the desired recipient isn't listed, you must first add them to the document with editing privileges, save, then you can transfer ownership to them.

For more information on transferring ownership please review Google's Transfer Ownership Help Document.

Technology Office Main Phone
810-591-1699

Staff Only Help Desk
810-591-6007

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